Careers

The Manager of Grant Accounting is primarily responsible for ACYPL’s major accounting functions, financial reporting, and managing multiple federal and non-federal grants. S/he will work with the ACYPL Program Team to ensure program expenses comply with grant conditions, approved budgets, and OMB procurement standards.

Principal Duties and Responsibilities

Bookkeeping & Financial Reporting

• Record invoices in Bill.com/QuickBooks Online; print checks as needed
• Ensure all expenses are properly backed up with supporting records i.e., invoices and receipts and include accurate account and class information
• Process bi-weekly payroll and enter payroll journal entries in accounting system; maintain and reconcile leave accrual schedules
• Input credit card transactions; reconcile credit card accounts; seek approval and pay monthly credit card bills online
• Process bi-weekly 403b contributions; maintain records for reporting and annual audit
• Prepare and enter month-end accruals and recurring journal entries
• Reconcile all bank accounts
• Process revenue invoices and pledge receivables; maintain deposit files; reconcile revenue with development staff monthly
• Prepare monthly financial reports
• Assist with other ad hoc reports required by internal and external parties
• Assist CFO in preparing annual budget
• Serve as primary contact for staff and vendors concerning accounts payable inquiries
• Actively participate in documenting and updating processes and procedures in ACYPL’s Accounting Manual
• Organize and maintain digital and physical files in accordance with record retention policies

Grants Management & Reporting

• Serve as liaison with ACYPL Program Team; ensure compliance with grant conditions and approved program budgets
• Reconcile all program budget records in Salesforce with accounting system records
• Review and approve program procurement documentation records
• Process State department draw downs and federal grant requests; ensure proper approvals and maintain back up documentation
• Prepare federal and non-federal grant financial reports
• Assist in preparing federal grant and cooperative agreement proposal budgets and budget narratives
• Support Foundation proposals and reporting, as needed

Audit and Tax Preparation

• Prepare schedules requested by auditor Prepare schedules and provide information for the annual 990 tax return
• Provide information for the annual 5500 tax return
• Prepare schedule for worker’s compensation audit

Required Skills

• Three or more years of professional experience with steadily increasing job responsibility
• Ability to quickly learn and use new technology for managing grants and operations, including accounting software and project management tools
• Works independently with attention to detail, but also enjoys interacting with a team
• Seeks and incorporates feedback and delivers timely work products
• Experience with QuickBooks Online, Bill.com, Excel, and ADP WorkforceNow preferred
• Detail and deadline-oriented
• Strong analytical and problem-solving skills
• Ability to follow through on assigned projects
• Possesses excellent interpersonal communication skills
• Highly organized with the ability handle multiple projects and prioritize competing demands
• Ability to deal with sensitive and confidential information

Compensation

• Salary $50,000 – 70,000 commensurate with relevant professional experience

Click here to apply.

The International Programs Intern will join the Programs team, having the opportunity to directly contribute to the coordination and facilitation of international exchange programs. The Intern will report directly to the intern coordinator but will work closely with many members of the ACYPL staff and may be asked to support staff in communications and development. 

Principal Duties and Responsibilities

• Prepare biographical summaries of participants, organizations, and locations
• Assist in coordinating logistics in the planning and implementing of exchange programs
• Attend cultural events and political meetings across Washington, DC
• Provide support for alumni, fundraising, and programmatic events
• Assist in other departments on an as-needed basis

When international delegations visit Washington, DC, interns have the incredible opportunity to accompany the delegation. During such visits, previous interns have attended:

• Briefings at the Department of State and foreign embassies
• Meetings with sitting and former US Senators and Members of Congress
• Cultural visits to Smithsonian Museums
• Annual ACYPL events

Essential Candidate Qualities

The ideal candidate will be a college sophomore, junior, or senior, working toward a B.A. or a B.S. in a related field (international relations, political science, public policy, communications) or the equivalent in experience. The candidate will be a capable writer who expresses written ideas clearly, concisely, and with close attention to detail. They will exhibit discretion and decorum, be a highly motivated self-starter with strong communication, flexibility, and organizational skills. They must be a team player with the ability to follow through on long-term projects. Fluency in spoken and written English is required.

Other Details

• Spring: January – April (flexible)
• Summer: June – August (flexible)
• Fall: August – December (flexible)
• Hybrid

As an Intern, you are committing to volunteer at ACYPL. As a volunteer, your position is unpaid, however, you are eligible to receive a travel stipend for up to $80 per month for public transportation necessary to travel to ACYPL’s offices. Summarized below are the terms and conditions applicable to this offer.

According to the Fair Labor Standards Act (FLSA), your Intern position with ACYPL is a volunteer opportunity and not considered an employment position with ACYPL. The FLSA exempts certain people who volunteer to perform services, freely and without anticipation of compensation for non-profit organizations. Students can earn academic credit for their participation in our ACYPL Internship. Please contact your school to determine the number of credits you will receive before applying.

Click here to apply.